Why should I carry out work station assessments?

If you work in an office environment, you probably won’t realise how many hours you spend glued to your computer screen and the impact it is having on your physical health. After all, there has been a significant amount of research that has indicated that long periods of time sitting at our computer screens is responsible for back pain and other conditions.

With this in mind, all businesses should recognise the importance of carrying out work station assessments in order to ensure that all employees are happy, comfortable and productive. But that’s not all, your employees’ health and wellbeing should always be a top priority, especially when it comes to reducing absences and optimising retention rates!

Workstation assessment law

Under the Health and Safety (Display Screen Equipment) Regulations 1992, it is an employer’s responsibility to provide a workstation assessment (DSE assessment) for any individual that spends a prolonged period time during their day at a workstation. The guidelines state that a DSE user is someone who regularly uses a workstation for more than an hour at a time.

And, as technology continues to advance at an unprecedented rate, this has become more important than ever before as more of us use technology to carry out our job roles than ever before.

Whether your employees use a computer, laptop, tablet or notebook from their desk, it’s important that their workstation is assessed as full compliance with this regulation will ensure that your staff are happy, comfortable and most importantly, productive in their role.

So, what is a workstation assessment and do I need one?

A workstation assessment has been designed to minimise a number of different risks linked to prolonged periods of time spent at a workstation. Workstation assessments are important in order to combat work-related injuries linked to poor workstation practices such as postural problems, repetitive strain Injury, and musculoskeletal disorders.

All assessments can either be carried out in house by an appointed member of staff or by a Health & Safety consultant or organisation. 

Do all DSE users need a workstation assessment

Yes, if you are classified as a DSE user, your employer must ensure that you get a workstation assessment so that your needs can be met. It is your employer’s legal obligation to do this and the assessment will observe the following:

  • Assessing if the user has any existing conditions which cause discomfort
  • The suitability of the equipment being used
  • What day to day tasks are being carried out
  • The environment in which the use is working day to day

As part of the assessment, it is not uncommon for additional equipment to be recommended, as well as advice should be given on good posture and on eye tests.

To arrange your workstation assessment, contact Oculus Health and Safety today.